Letters to clients are letters a person or organization writes to other people and/or organizations that benefit from the senders’ products or professional services. These could be welcome letters to welcome the clients to the organization, introduction letters to introduce a product or service to the clients, or thank-you letters to appreciate clients for their continued support. They could also be response letters to respond to clients’ queries or inform letters to notify the clients of important matters like discounts on products and services, relocation of offices, etc. Basically, a letter to a client can be just about anything, as long as whatever you are communicating is business-related.
Letters to clients are business letters, and therefore, they should be formal and professional. Start the letter with a proper salutation. Clearly state the purpose of your letter. If a client is required to take a certain urgent action, make sure to specify exactly what he/she is supposed to do. Be brief and straightforward and avoid adding irrelevant details. Close the letter by warmly inviting the recipient to respond or to take the necessary action. Sign the letter and provide your contact details. Print the letter on the company’s letterhead.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I am currently writing this letter to you as you have requested my advice on the issue you are having in your office. I am flattered that you would ask for my help, and in all honesty, let me impart to you what I think your move should be on the matter at hand.
It is my opinion that you should probably consult a lawyer to help you with your dilemma. Also, I advise you to write down the specific details of the event which transpired so that you will have the necessary evidence if you are asked for it. Doing it as soon as possible will be more advantageous to you.
I admit that I also have consulted my brother (who is a lawyer) on this matter as well so will be confident in the advice that I would be giving you.
Please note, however, that this is just my two cents on the matter, so you can opt not to follow it if you do not want to.
[Senders Title] -Optional-